In recent years, there has been debate surrounding the security of servers versus cloud solutions. A growing number of case management solutions are cloud-based, allowing for more flexibility and faster speeds. Despite these conveniences, many law firms are hesitant to make the transition to “ephemeral” cloud storage because it seems less secure.
In many cases, however, a reputable cloud-based infrastructure can be more secure and reliable than an in-office server. We explain the difference between the two file storing options, and how you can ensure your company’s data security.
Server vs. Cloud: What is the Difference?
These terms are often discussed, but with little explanation of the actual mechanisms behind them. “Server” and “Cloud” small business solutions have much in common, but certain benefits and price points may make one a better fit for you.
Server
The traditional solution, servers are physical systems that can be set up in your office or elsewhere. They store and manage all of your data. The hardware can be very expensive, and your investment directly influences your speed and storage capacity. It is also important to enlist the help of an IT professional experienced in networks. Servers require careful set-up and regular maintenance to work properly.
For many new law firms, the initial set-up cost of an in-house server is prohibitive. In addition to maintenance, servers also require repairs or replacements. It can be pricey and challenging to upgrade your system as your practice grows.
Cloud
We all use the cloud, both at home and at work. The idea of the cloud as something in the sky is woefully inaccurate. In fact, it’s a global infrastructure of servers and data centers that processes requests made over the internet from your computer or mobile phone. As internet speeds have improved, working and playing in “the cloud” has become the norm. Via a cloud-based practice management solution, attorneys can review case files anywhere, anytime.
The cloud offers redundancy; even if one server goes down another can step in to keep your law firm running. Since you do not need a physical server for the cloud, it’s much less expensive. Users typically pay just for the amount of storage they use.
There are different options for cloud servers, and each service has slightly different terms and conditions. If you are transitioning your law firm to a cloud-based legal software, you’ll want to ask them about their data storage and backup policies.
So Which Has Better Security?
In-house servers have a reputation of being very secure. However, cybersecurity is only as strong as your office and network infrastructure. Small to medium business servers can be compromised physically, or hacked via an unlocked Wi-Fi connection on your network. The most secure servers are stored in locked rooms, and sit on a network serviced by an experienced IT professional.
To ensure the ongoing security of your data, discuss expectations with your IT team. Ask about network security, backups, encryption, and password strength.
Cloud computing companies like Amazon Web Services have extensive security measures in place. Amazon’s server infrastructure features three tiers of physical barriers inside and out. Measures include shatter-proof walls, video surveillance, pin numbers, and more. Your law firm’s security is also dependent on the policies of your chosen practice management software. Make sure you ask them about the security measures they have in place. Encryption & backups are only two of the many precautions a reputable business will take with your data.
Both systems have inherent advantages and shortcomings. Most law firms will come to adapt certain cloud services into their work flows. Speed, scalability, and cost are all reasons the cloud is a great choice for a growing practice. For those that are hesitant to take the leap over security concerns, know that in-house servers are not immune to hacking. In both cases, it’s important for business owners to research their options, and prioritize data security.
At CASEpeer, your law firm’s security is our top priority. We work with Amazon Web Services to ensure that our customers’ data is as secure as possible. From encryption, to privacy settings, to background checks on our developers, we take every possible precaution to safeguard your practice. Click here to learn more about our features.
